Profit & loss statement report

To access the Profit and Loss Statement Report, open the Reports page from the left-side menu. Here you can find the respective card in the Rental / Financial / Calculators section (if the “swimlane by type” is enabled) and will be able to mark a report as a favorite to move it to the top of the section.

The Profit and Loss Statement Report shows property management fees, tenant charges & fees, general income, and expense transactions. It is often used for property managers or property management companies to view their profits and losses based on income and expenses. 

Please note!
The report cannot be shared with the owner. It is available only in Property Manager Mode.

This might be useful:
How do I set which reports an owner can view?

Please note!
The Profit and Loss Statement Report is available from our Pro subscription plan.

Icons in the top right corner of the page indicate the following:

Info Tip: Hover over it to read a brief report description.
Sharing options: Hover over it to see if an owner has access to it.
Help: Click on this icon if you want to read the complete article on how to use this report.

When generating the Profit & Loss Statement Report, you can adjust the following criteria:  

Date range
You can adjust your own “custom range” by choosing a start and end date to generate the report, or you can use the pre-set date range options, which are all, last month, last 90 days, this year, last quarter, last year, and year to date.

Filter by category
The system will generate a report by all categories if you have not selected any category from the dropdown menu. If a category has been selected, you can choose a sub-category as well.

Accounting type
You can view/generate the report based on how you do your accounting. Cash type is selected by default, but you can switch to Accrual type to see the transactions sorted by the due date.

Optional Columns
You can check the boxes of additional columns you want to add to the report, including: date due, amount due, sub-category, and details.

Grouping
You can enable/disable the “Grouping” option. Enabling "Group by category" groups by category/sub-category A-Z. "Group by Payer/ Payee" groups all transactions alphabetically by name. 

Preview the report
The Preview button gives you the option to preview the complete report as a PDF file in a new tab. You can go through it and download it if all is correct, go back and adjust other settings, or just close the tab.

Downloading the report
Click the "download" button to generate the Profit and Loss Statement Report. The report is generated into one file, and you can download it as an Excel or PDF file. The "preview" and "download" buttons will be inactive if there is no information on the chosen criteria or you have no properties added.

Please note!
If the file is very large, it will be compressed into a zip file which you will need to unzip.

What categories does this report include?
This report includes management fees, tenant charges & fees, and general income/expense transactions.

Included statuses:
-paid
-partial

Not included categories:

-Liability
-Owner contribution
-Owner distribution
-Property income
-Property expense

Not included statuses:
-unpaid
-failed
-pending
-void
-canceled

Transactions of all lease statuses (active, past, ended, future, signature/insurance pending) except leases in draft status will be included in the Profit & Loss Statement Report.

The sample of report: 

Last updated:
Sep. 20, 2024